Board Member Roles and Responsibilities

President

• Oversees all alumni group activities

• Sets short and long-term goals; tracks progress towards these goals and club tier

• Organizes and leads Board Meetings

• Acts as liaison to OSUAA, other alumni clubs (OSU clubs, Ohio Colleges, BIG clubs), and football game day venues

• Serves as an ex officio member of all committees and supports events as needed

• Assists with website, social media, volunteer recruitment, and member recruitment

Vice-President

• Steps in for the President when they are absent or unable to serve, including assuming the Presidency if the position becomes vacant

• Follows up with Board Officers on tasks, deadlines, and goals

• Fills in for Board of Governors' responsibilities when needed (e.g., if a committee chair position is vacant)

• Supports events, volunteer recruitment, and member recruitment as needed

Secretary

• Records minutes for general and board meetings and distributes them to attendees

• Collaborates with the Treasurer to maintain the Membership Roster and accurate records

• Manages the production of club membership and business cards

• Coordinates with OSUAA staff to create club emails and postcards

• Provides OSUAA with an annual list of club officers, chairs, and captains

• Supports events, volunteer recruitment, and member recruitment as needed

Treasurer

• Maintains club financial records and presents monthly data to the Board

• Manages revenue and expenses for all club accounts, events, fundraisers, and service projects

• Updates the website store and Membership Roster

• Works with the Board to approve and track reimbursement requests and submits post-event forms via DocuSign

• Files annual tax forms through the IRS and shares completed forms with OSUAA staff

• Supports events, volunteer recruitment, and member recruitment as needed

Scholarship Committee Chairperson

• Acts as the liaison between the Club and the Alumni Scholars Program (ASP) representative

• Collaborates with the Scholarship Committee to distribute applications, screen applicants, and provide recipient information to OSUAA

• Identifies ways to recognize scholarship recipients (e.g., school visits, recipient dinners)

• Works with the Board to determine scholarship amounts and the number of recipients

• Supports events, volunteer recruitment, and member recruitment as needed

Special Events/Community Service Chairperson

• Plans and executes Club events and service projects

• Prepares and sends Club emails. Posts Club event details on website

• Partners with OSUAA to offer events sponsored by OSUAA or other alumni clubs.

• Responds to emails from the club website

• Supports volunteer recruitment and member recruitment as needed

Social Media Chairperson

• Manages alumni group social media accounts (Facebook, Instagram, Twitter, LinkedIn)

• Ensures communications use approved university logos, images, and follow brand guidelines

• Tracks social media stats to evaluate the effectiveness of posts and increase positive exposure for the club

• Maintains website communications, creating and sending group emails, and providing frequent updates (e.g., sponsor and photo sliders)

Game Day Captains (1 Captain per Game Day Venue)

• Acts as liaison to their designated venue alongside the club president

• Assists with Game Day planning

• Manages volunteer sign-ups via Sign-up Genius to ensure appropriate coverage

• Helps with membership table and scholarship raffle duties

• Tracks Game Day statistics and reports to the Board

• Ensures Game Day funds and paperwork are delivered to the Treasurer

• Supports other club events, volunteer recruitment, and member recruitment as needed